B
Billa
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Built in Australia for NDIS providers

Shift to claim.
Done in 90 seconds.

Billa gives Australian NDIS support workers AI-assisted, audit-ready service notes and automatic claim preparation — built to Practice Standards.

Start free 14-day trialSee how it works
No credit card requiredNDIS Practice Standards alignedAustralian data hosting
Aligned withNDIS Practice StandardsNDIA Pricing Arrangements 2025–26Australian Privacy Act 1988NDIS Quality & Safeguards Commission
Features

Everything the NDIS requires.
Nothing you don't.

Purpose-built for Australian NDIS providers and sole-trader support workers — not a generic notes app with NDIS bolted on.

✍

AI-assisted notes

Fill in a short structured form. Billa drafts a complete, audit-ready progress note in seconds — person-first, outcome-focused, built to NDIS Practice Standards language.

📊

Live budget tracking

Every approved note draws down against the participant's NDIS plan budget in real time. See remaining funds per support category before you go over.

📋

Claim-ready exports

Export approved notes as NDIS-formatted claim files or full PDF audit documentation. Every line item, every support category, every dollar — documented.

✅

Approval workflows

Workers submit, supervisors review and approve. Every status change is timestamped and logged. Your audit trail builds itself.

X

Xero integration

Approved notes push as draft Accounts Receivable invoices to your Xero organisation — ready to review and send to plan managers.

💲

Current NDIA price guide

The 2025–26 NDIA support item rates are built in. Select a line item code and the rate auto-fills. No manual lookups, no pricing errors.

How it works

Shift end to claim-ready in four steps.

01

Open Billa after your shift

Select the participant, service type, and start and end times. The form takes under 30 seconds to fill in.

02

Generate a compliant progress note

draft

Billa drafts a full NDIS progress note in seconds. Review it, make any edits, and submit for approval.

03

Supervisor reviews and approves

submitted

The note enters your organisation's approval queue. Once approved, the participant's budget is updated and the note is locked.

04

Export and lodge your claim

approved

Download the audit-ready PDF or export a NDIA-formatted claim file. Every note, every dollar — documented.

“We cut our end-of-month admin from a day and a half to about two hours. The audit folder practically writes itself.”
K
Kate Nguyen
Operations Manager · Harbour Support Services
Pricing

Simple, predictable pricing.

14-day free trial on all plans. No credit card required.

Individual

Sole trader

For independent support workers.

$39/month
  • 1 user
  • Unlimited participants
  • AI-assisted note generation
  • Live budget tracking
  • PDF and claims export
  • NDIA 2025–26 price guide
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Organisation

Provider team

For registered NDIS providers.

$29/user/month
  • Everything in Sole trader
  • Unlimited users and participants
  • Approval and review workflows
  • Team dashboard and audit log
  • Xero integration
  • Priority support and onboarding
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All prices in AUD and include GST.

FAQ

Common questions.

Billa is purpose-built to the NDIS Practice Standards and the NDIA Pricing Arrangements, but the Scheme doesn't certify software. What it certifies are providers — and Billa's records are built to satisfy your audit.
No. Keep Xero — Billa pushes approved notes as draft invoices. Keep your spreadsheet — Billa exports a CSV whenever you ask. It's additive.
Billa structures and tightens the words you already wrote. It does not invent participant reactions, incidents, or support minutes. Every suggestion is visible as a diff before you submit.
Australia — Sydney region. Encrypted at rest, in transit, and in backups. We retain records for the seven-year audit window the NDIS requires, then purge.
The chip slides back to Rejected with the reason attached. You amend and resubmit in the same window — no re-entering the line items.

Make your next audit the last thing you worry about.

Join Australian NDIS providers who've replaced manual spreadsheets and paper notes with a tool built for the job.

Start your free trial

14 days free. No credit card. Cancel anytime.